To first check out the formatting issue, compose an email that contains several lines and several paragraphs one after the other. For these steps, I’m using Outlook from the Microsoft 365 suite, but they should apply just as well in any of the past several versions of Outlook. If this dilemma bothers you, there are several workarounds depending on how much time you want to spend tackling the issue. How to create a fun Fly In effect in PowerPoint Get lifetime access to Microsoft Office 2021 for just $50 SEE: 50 time-saving tips to speed your work in Microsoft Office (free PDF) (TechRepublic) More about Software The issue occurs exclusively in Outlook’s HTML mode because of the way the program treats line and paragraph breaks for web-based email clients. This happens when you receive a reply to one of your emails from someone who uses a web-based program such as Gmail. Those of you who use Microsoft Outlook may have noticed that the program often adds unintentional line spacing in messages, specifically between lines that should have no spacing and between paragraphs that should have only single spacing. Outlook adds unwanted line spacing to messages due to formatting issues when you receive a reply from a web-based email program. How to fix unintended line spacing in your Microsoft Outlook emails
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